| Level | Level Description | Classification | Feedback | | |
Area-Specific Category |
Acquisitions |
|
View Resources
| Level 1 |
Has functional knowledge of general accounting concepts, including basic bookkeeping skills, cash disbursement accounting, and accounts payable.
Also has a functional knowledge of deposits and...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Makes payments and adjusts individual budgets in adherence with rules within financial management system(s); transfers funds within financial management system(s).
Has functional knowledge of UF...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Has deep knowledge of trends in materials pricing and inflation, as well as the ability to successfully apply this knowledge when projecting expenditures for upcoming years.
Ability to merge data from...
more
|
Aso3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Has knowledge of electronic resource types, licensing, and payment methods.
Ability to retrieve title metadata, including license, order and payment data, from OPAC, ERM, vendor database, or ILS...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to interpret terms of licensing for e-resources for other staff and patrons.
Ability to describe electronic resources, their metadata, and associated statistics--in the OPAC (via ALEPH) as...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Has a deep knowledge of terms of licensing for electronic resources, and reviews all new license agreements entered into by the Libraries.
Ability to troubleshoot and resolve problems occurring with...
more
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Knowledge of different types of monographic material and appropriate workflows for each; Ability to search for individual titles using any number of basic MARC fields to retrieve bibliographic,...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to create bibliographic, order and item records for new requests.
Ability to determine appropriate choice of vendor, method of acquisition for incoming requests, and create new orders (with...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to manage rate of purchasing and receipt for approval and firm order material, and report to subject selectors and others as appropriate.
Ability to problem solve any incoming request or...
more
|
Aso3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to retrieve images of invoices. Ability to retrieve balances of appropriation, DSR, foundation and grant budgets.
Ability to assign charges to designated budgets, and to reassign charges as...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to reconcile expenditure and budgeting data from Aleph with budget in PeopleSoft.
Ability to use intersecting data from multiple accounting systems to generate up-to-date reports about...
more
|
Aso3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Has knowledge of basic serial/standing order record architecture, including items attached to bibliographic record, subscription, and holding with established pattern.
Ability to reconcile arrival of...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to determine if payment for continuations invoices is appropriate, and post invoice in ILS when needed.
Ability to identify appropriate choice of vendor and method of acquisition and create...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to compile, combine, interpret data to produce meaningful statistical reporting.
Ability to record and report appropriate Libraries, University, and ARL statistics.
Ability to troubleshoot...
more
|
Aso3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to successfully use title and order search functions; Ability to interpret status of order and broadest level of order data.
Ability to differentiate material type by order, (serial, standing...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to pay invoices on existing order records and create new order records on existing records, as necessary. Understands all fields of order record, subscription structure, and invoice...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Has a deep knowledge of the connection between constituent parts of record in ALEPH, (order, item, holding, bib) and easily manipulates, adds, and removes data as needed; has high functional knowledge...
more
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to view an order record and interpret it.
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Has thorough knowledge of purchasing rules and practices per University and Libraries policy and adheres to these rules and practices.
Has knowledge of different purchasing methods and their...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Creates orders and/or subscriptions; creates invoices within financial management system(s); receives, processes, and/or redirects purchased material as appropriate.
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Manages ordering of specified material type, including creating new workflows as necessary.
|
Ast3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Understands the difference between level and status of records, and knows basic fields in MARC records. Ability to retrieve records from the data in basic MARC fields as well as in TKR fields in a...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to create brief MARC records and adjust basic fields in existing (provisional) MARC records. Ability to add items and/or provisional HOL records as needed.
Ability to create provisional...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to load batches of vendor-supplied MARC records and OCLC-supplied MARC records; Ability to add data to existing MARC records to bypass Cataloging workflow, which may include (1) creation of...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Ability to use ALEPH batch record loading services and understands underlying architecture of data table to provide information for updates, as necessary.
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to use program by following step-by-step how-to documentation to either load MARC records into ILS or to check file of titles for duplicates.
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to load MARC records using software and also interpret log files to correct errors/omissions.
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to use GenLoad for purposes outlined in "fundamental" and "intermediate" columns.
Ability to conceptualize and build new loading profiles for MARC file loading and deduping purposes.
|
Aso1-Aso3
|
|
|
|
|
Fiscal Services |
|
View Resources
| Level 1 |
* Has functional knowledge of general accounting concepts, including basic bookkeeping skills, cash disbursement accounting, account payable and accounts receivable. * Understands and adheres to...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 4 |
* Ability to organize, prepare and communicate budget information.
* Ability to prepare budget forecasts.
* Ability to analyze financial data and create financial history information.
* Ability to...
more
|
|
|
|
|
|
|
View Resources
| Level 1 |
* Basic knowledge of UF grant management rules and regulations.
* Ability to track grant expenses.
* Understand grant budgets and corrections to budget allocations.
|
All
|
|
|
|
|
View Resources
| Level 2 |
* Ability to reconcile monthly expenses.
* Ability to create spreadsheets for financial reports.
* Liaison with Grants Manager and P.I. to create budget proposal.
* Ability to create expense...
more
|
All
|
|
|
|
|
|
View Resources
| Level 1 |
* Basic knowledge of payroll rules and policies as directed by Library and UF.
* Basic knowledge of fiscal office procedures and adherence to fiscal deadlines.
* Ability to train other library staff...
more
|
|
|
|
|
|
View Resources
| Level 2 |
* Ability to correct payroll errors using the Manager Exceptions in PeopleSoft.
* Ability to generate the Leave report for time discrepancies of over and under payments.
* Liaison with Department...
more
|
|
|
|
|
|
View Resources
| Level 3 |
* Ability to create journal entries to correct salary discrepancies and errors.
* Ability to reconcile monthly fund balances.
|
|
|
|
|
|
|
View Resources
| Level 1 |
* Has basic knowledge of purchasing rules and practices for purchase orders and UF P-cards transactions per University and Library policies.
* Has basic knowledge of fiscal office procedures and...
more
|
|
|
|
|
|
View Resources
| Level 2 |
* Ability to process Change order requests to existing purchase orders.
* Ability to research for discounted values for library purchases.
* Liaison with library departments for ongoing...
more
|
All
|
|
|
|
|
View Resources
| Level 3 |
* Reconcile monthly encumbrance report.
* Understand and initiate contract agreements, Invitation to Bids, Request for Proposals, and Sole Source documents.
* Coordinate new hire moves with library HR...
more
|
|
|
|
|
|
|
View Resources
| Level 1 |
* Basic knowledge of Library, UF and State travel rules and regulations. * Ability to enter travel authorizations and expense reports in PeopleSoft with correct funding source. * Provide training to...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
* Assist Library Travel Committee in distributing all staff development travel funds.
* Reconcile monthly travel transactions with ledgers.
* Provide training to library staff.
|
|
|
|
|
|
Public Services |
|
View Resources
| Level 1 |
Knows where the printers are located and how patrons pay for printing, and is able to assist patrons submit print jobs. Knows what supplies are made available for public use; ability to restock...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to assist patrons in logging into the WIFI. Knows what resources patrons can access to troubleshoot WIFI issues. Knows the procedure for connecting to Library Resources from Off Campus using...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
May have the ability to manage study room booking software to troubleshoot issues, create and delete staff accounts, open and close rooms, and create support tickets when necessary. Ability to...
more
|
Aso2 - Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to locate and interpret an ILS patron record. Ability to answer questions from patrons relating to checkout periods, fine rates, and billing processes.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Knows what notices are sent to patrons on a regular basis. Ability to identify a block on a patron record. Ability to explain to patrons why they received a specific notice or block on their patron...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to manually create or edit a patron record within the ILS. Ability to activate a Gator-1 card within the ILS so it can be used to check out materials. Knows how to create a Guest Gatorlink...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Ability to receive, evaluate, and make recommendations regarding inquiries and disputes submitted by patrons regarding overdue items, assessed fines and fees, and items claimed returned. Ability to...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 5 |
Ability to access circulation inbox to retrieve applications for library privileges, evaluate eligibility for library privileges, and process applications. Ability to look up a patron in the...
more
|
Ast3 – Aso3
|
|
|
|
|
View Resources
| Level 6 |
Ability to make final decisions regarding patron inquiries and disputes submitted by patrons regarding overdue items, assesses fines, and fees, and items claimed returned. Ability to assess items...
more
|
Aso2 – Aso3
|
|
|
|
|
Cross-Departmental Category |
Professional-Interpersonal |
|
View Resources
| Level 1 |
Adapts to changes in direction and priorities.
Adapts to new ways to accomplish work activities and objectives.
Adapts to new responsibilities and assignments.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Contributes well to changing direction and priorities.
Contributes well to support change as a healthy part of organizational growth. Contributes in seeking-out opportunities to grow professionally...
more
|
|
|
|
|
|
View Resources
| Level 3 |
Anticipates and assists unit in preparing for change.
Facilitates changes in direction, priorities and work flow.
Champions change as a healthy part of organizational growth.
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Desires to efficiently, effectively and positively meet the Library needs of internal and external customers. *Recognizes the variety of customers in communities and at all levels of the organization...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Makes minor decisions and uses common sense in performing job duties.
Requests assistance as needed.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Exercises some discretion in selecting alternative work methods or in rendering independent judgments when given an unusual situation or problem.
Analyzes information and tasks to be completed with...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Exercises a moderate amount of independent judgment in developing work sequences and in selecting alternative work methods.
Analyzes and performs assigned tasks with little routine supervision.
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Exercises a general degree of authority, independence, and initiative in prioritizing, decision-making or problem solving, using discretionary judgment.
Analyzes data and situations to solve complex,...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 5 |
Exercises a high degree of authority, independence, and initiative in prioritizing, decision making, creative problem solving that requires careful interpretation and frequent use of discretionary...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 6 |
Exercises an exceptional degree of authority, independence, and initiative in decision making and creative problem solving that requires careful interpretation and constant use of discretionary...
more
|
Aso3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Uses established systems to organize and keep track of information (files, appointment calendars, etc…).
Understands priorities and keeps clear records of completed and pending...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Participates in developing streamlined systems to organize and track unit information and activities.
Sets priorities with an appropriate and realistic sense of the time demand involved.
Works with...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Anticipates and develops new procedures and systems in response to changing priorities.
Develops and monitors complex tracking and organizational systems which may substantially affect functional area...
more
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Understands public speaking and presentation concepts. Clearly presents ideas to an audience and answers questions appropriately.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
- Presents departmental specific information to groups in and outside the libraries – such as library tours.
- Adjusts style and format of presentation based on audience....
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Presents library specific information to groups in and outside the libraries.
Plans and delivers communications that are impactful and persuasive.
Delivers proactive communications on key...
more
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Works collaboratively with other staff in unit to accomplish goals. Ability to develop goals in collaboration with unit staff. Accomplishes stated goals. Communicates appropriately and takes action...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Develops collaborative relationships inside and outside the libraries to accomplish goals. Identifies and pursues opportunities to improve performance through partnerships.
Understands and values...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Encourages cooperation, trust and group identity.
Leads others to achieve team goals.
Balances autonomy and collaborative efforts to produce the best results for the team.
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Exhibits constructive conflict resolution skills.
Facilitates win-win situations.
Encourages inquiry and dialog.
Manages the group diversity of views and work styles to accomplish unit goals.
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to clearly share ideas to small groups in an informal setting such as departmental meetings.
Listens effectively and transmits accurate, factual information.
Accepts constructive...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to communicate complex ideas and processes in a clear and concise way.
Understands and considers the needs of diverse users when responding to or initiating communication.
Ability to request...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Understands the importance of clear verbal communication skills and ability to give constructive feedback.
Ability to communicate and explain University’s policies and procedures.
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to respond appropriately to written communications and announcements.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
- Writes clearly, logically, and concisely.
- Utilizes workplace communication best practices for various written medium.
- Ability to read and communicate the main ideas and...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to write effective web pages, articles, statistical reports, performance reviews, and procedure manuals and responds in the most appropriate media or forms.
|
Aso1-Aso3
|
|
|
|
|
Institutional |
|
View Resources
| Level 1 |
Knowledge of general information pertaining to the following:
o Knowledge of the Smathers Libraries mission (when available)
o Knowledge of departmental goals.
Ability to navigate the Smathers...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to prepare pertinent information for service requests through GROVER for IT, purchasing and building maintenance needs.
Ability to follow up on issues through GROVER’s communication features -...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Knowledge of general information pertaining to the following:
o Acceptable use of computing resources policy
o Parking policies and procedures
o Gator1 card use
o Performance appraisal...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Knowledge of workplace standards including:
o Privacy policies - http://privacy.ufl.edu/pandp.html
o Information...
more
|
Ast1-Aso3
|
|
|
|
|
Management |
|
View Resources
| Level 1 |
Understands basic purposes and concepts of library funding such as where funds come from, and restrictions for funding within unit.
o Ability to locate budget information needed and generally...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to manage a budget such as OPS, travel, supplies, books, etc…
o Understands how to use budget and access information regarding expenditures.
o Ability to spend wisely within a budget...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to develop and implement budgets
o Understands Libraries’ policies and procedures and works with Fiscal Services in developing and monitoring budgets.
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to find and understand policies related to building and emergency procedures. o Knowledge and ability to submit incident reports. o Knowledge of building layout and general emergency...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to implement emergency procedures and knowledge of emergency/maintenance contacts.
o Ability to direct other staff members as to appropriate action in the case of an emergency.
* Ability to...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to implement emergency procedures and direct others.
Knowledge of UF policies regarding property inventory.
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Engages in Facilities planning activities.
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Interpret, apply and explain policies and procedures relevant to work unit.
o Ability to suggest new policies or procedures or ways to improve existing policies and procedures within department.
o...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Interpret, apply and explain policies and procedures relevant to Libraries.
o Ability to suggest new policies or procedures or ways to improve existing policies and procedures within Libraries.
o...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Develop, implement and evaluate policies and procedures based on library’s mission and user needs to guide efficient and effective library operations.
o Interpret the needs of a unit and develop...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to effectively serve on a project team.
- Understands project goals and the necessary steps to accomplish those goals.
-
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to lead a project team and assume responsibility for project completion.
- Conceptualizes the phases of the project.
-
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to lead multiple project teams and assume responsibility for project completion.
o Ability to lead multiple simultaneous projects and manage cascading impacts from changes to any single...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to train OPS and student and regular employees in basic departmental skills and, policies and procedures. o Knowledge of current departmental practices, policies and procedures. o Ability to...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to train OPS, student and regular employees in complex departmental policies and procedures.
o In depth knowledge of current departmental practices, policies and procedures .
o Ability to...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to lead group training sessions on skills and, policies and procedures relevant to one’s job and department.
o Designs training activities to meet the needs of targeted audience and to support...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Ability to establish long-range training needs for department and support career development opportunities for department staff.
o Creates a culture that enables both formal and informal learning...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Assists in recruiting, training and monitoring OPS and student employees.
o Should have knowledge of and ability to implement basic regulations that govern employment, and library policies,...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Recruits, hires, trains and supervises OPS and student employees.
o Should have knowledge of and ability to implement libraries recruitment and hiring policies and procedures as they relate to OPS and...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Recruits, hires, trains and supervises regular staff o Should have knowledge of and ability to implement libraries recruitment and hiring policies and procedures. o Should be knowledgeable about...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Manages a unit of library employees with direct responsibility for recruiting, hiring, training, and evaluating any combination of OPS, student employees and regular staff.Fosters and facilitates a...
more
|
Aso2-Aso3
|
|
|
|
|
Technology |
|
View Resources
| Level 1 |
Understands and applies the librarys computer and Internet usage policies . Ability to navigate through UF website and find information pertinent to job duties . Can log in and navigate through myUFL....
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
* Ability to approve time in myUFL. * Ability to produce training reports in Libraries ITS training database. * Is able to navigate to and find UF policies and procedures pertinent to employment,...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Workstation:
o Practices password security and change as required.
o Follows directive to not share log on ID or password with others.
o To prevent unauthorized use, password protect or locks...
more
|
|
|
|
|
|
View Resources
| Level 2 |
* Workstation:
o Identifies icons on task bar for problems/required updates.
o Familiarizes self with virus scan software and its functionality.
o Identifies and seeks removal of any unauthorized...
more
|
DSAs
|
|
|
|
|
|
View Resources
| Level 1 |
* Ability to perform routine tasks such as:
o Create, save, retrieve and delete documents.
o Use help feature to locate instructions on how to perform an unfamiliar task.
o Perform basic editing...
more
|
|
|
|
|
|
View Resources
| Level 2 |
* Word Processing:
Ability to perform tasks including:
o Create and edit tables.
o Move, resize, and delete pictures.
o Change font, highlight and underline text.
o Use Help features to locate...
more
|
|
|
|
|
|
View Resources
| Level 3 |
* Word Processing:
Comfortable with the following procedures:
o Perform a mail merge.
o Use styles to create a table of contents.
o Insert headers and footers.
o Use the citations and...
more
|
|
|
|
|
|
|
View Resources
| Level 1 |
Understands and uses basic computer hardware and peripherals:
o Recognize and understand the functions of basic computer components and peripherals (desktop/tower unit, monitor, keyboard, mouse,...
more
|
|
|
|
|
|
View Resources
| Level 2 |
Ability to perform basic hardware tasks including:
- Recognize/report/request replacement of defective peripherals (mouse, keyboard, monitor, etc.).
- Seek unit authorization...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
* Ability to do data entry in specified format; Ability to audit entered items and correct as necessary; Ability to mirror data represented in other systems within database.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
* Ability to generate meaningful reports from all data entered into database. * Send data to word or excel for further use.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
* Ability to create new databases according to set standards and expected needs for output.
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to perform basic email functions including:
o Login in to UF webmail – work offline and remotely
o Receive, open, forward as needed, and delete email messages
o...
more
|
Ast1-Aso3
|
|
|
|
|
Area-Specific Category |
Public Services |
|
View Resources
| Level 1 |
Ability to check in and out print materials and some basic equipment via the ILS. Knows when it is appropriate to renew an item for a patron and...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to check out specialized equipment and circulating technology. Knows how to backdate an item for return. Ability to print a return receipt for a patron upon...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Knows what circulation reports are automatically generated by the ILS and can correctly interpret them. Ability to identify if any reports are...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Knowledge of ILS configurations, settings, and templates. Ability to troubleshoot issues and recommend changes to better support circulation policies and workflows. Ability to open support tickets...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 5 |
Ability to take a leadership role in departmental and interdepartmental committees and working groups to refine existing and create new circulation policies and workflows as needed. Ability to work...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to assist patrons with locating course reserve items using Ares.
Ability to explain the basic process of setting up an Ares account and placing items on reserve.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to assist with course reserve processing such as scanning, paging and labeling.
Ability to make minor item record adjustments in Aleph.*
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Advance knowledge of Ares client (including pacing and editing items on reserve in multiple formats as well as creating, cloning and editing classes). Ability to catalog professor’s personal copies in...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Conducts Ares training for faculty and library staff.
Troubleshoots Ares client with Atlas systems representatives.
Ability to manage Ares software.
Assists with Ares policy formation and...
more
|
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to assist in a library instructions sessions and lead library orientations.
Ability to serve as backup to the library instructor.
Ability to answer questions from instruction participants...
more
|
Ast1
-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to plan or lead a library instruction session.
Ability to identify topics for specific audiences.
Ability to modify course material based on needs of the group and feedback.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to create and lead a bibliographic instruction session as a subject specialist. Ability to create subject specific online guides and finding aids.
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to politely answer basic directional questions.
Ability to look up items using the library catalog and assist the patron in locating that material.
|
Ast1
-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to answer most reference questions and who to refer all other questions to.
Ability to refer patrons to subject specific databases within and outside of their branch’s subject area.
Ability...
more
|
Ast1
-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to answer more in depth questions relating to specialized features within databases and specialized reference software and resources within one’s branch. May serve as a subject specialist in...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Knowledge of basic Interlibrary Loan policies and ability to help patrons using the Interlibrary Loan Web site (ILLiad); ability to inform patron of the status of their ILL request by searching...
more
|
|
|
|
|
|
View Resources
| Level 2 |
Ability to assist with Interlibrary Loan processing such as paging materials, scanning articles and preparing materials for shipping.
Ability to open and sort incoming mail for ILL.
|
|
|
|
|
|
View Resources
| Level 3 |
Borrowing/ Document Delivery
o Ability to perform basic functions in the ILLiad client.
o Ability to use intermediate searching skills in OCLC to locate requested materials and verify patron submitted...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Liaison with other university ILL offices.
Ability to communicate effectively with patrons concerning all aspects of the ILL system.
Borrowing/ Document Delivery
o Ability to perform advanced...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 5 |
Ability to customize ILLiad software.
Ability to run reports within ILLiad.
Plays a role in Interlibrary Loan policy formation and documentation.
|
Ast2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Knows all basic borrowing policies and procedures regarding patron statuses. Ability to understand and calmly communicate policies to patrons at service desks. Knowledge of and ability to answer...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Possesses knowledge of all advanced policies and procedures and ability to implement them. Knowledge of what standard reports the library receives. ...
more
|
Aso1
-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to run circulation reports on an as needed basis.
|
Aso1
-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Mastery of all advanced circulation policies and procedures and knowledge of all circulation reports run on a regular basis.
Ability to weigh in on and create new policies and policy revisions....
more
|
Aso1
-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Knowledge of the stack layout and organization within one’s department or branch.
Proficiency in call number ordering systems within one’s branch.
Ability to put items in order, find and shelve...
more
|
Ast1
-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to identify and fix problems within the stacks.
Ability to process loose-leafs.*
|
Ast1
-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to plan for long term growth within the stacks.
|
Ast1
-Aso3
|
|
|
|
|
Cataloging |
|
View Resources
| Level 1 |
Understands the purpose of authority records.
Ability to determine from an authority record whether a heading is correct, how it is classed, etc.
Ability to make simple corrections of headings in the...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to create original series authorities for series without LC authority records for the national database through the NACO program with review.
Ability to readily identify problems and works...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to create original name authority records for the national database through the NACO program with review.
Ability to identify the need for new or changed LC Subject Headings and refer for...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Ability to create original name authority records for the national database through the NACO program without review.
Understands when annotation of all types of authority records is necessary and...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Understands the core purpose of catalog and the needs of users.
Understands the purpose of the OPAC.
Understands the structure and interrelationship of the parts (bib, holdings, and item) of an Aleph...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Understands procedures for the withdrawal and transfer of items owned by the library.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to assist with large reclassification projects, such as working with large excel files, liaising with other libraries etc.
Ability to use GenLoad by following step-by-step directions to load...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to conceptualize and build new loading profiles for file loading and deduping purposes.
Ability to load and trouble-shoot large and/or complex record sets such as Marchive, table of contents...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Understands what LC classification is and the linkage to LCSH (Library of Congress Subject Headings).
Ability to recognize when a call number is incomplete or in an incorrect form.
Knows how to check...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Understands in a general way the correspondence between LC (Library of Congress) class numbers and LCSH.
Ability to recognize when a call number is incomplete or in an incorrect form.
Knows how to...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to create full call numbers by inspection of item or subject analysis.
Has a detailed understanding of LC call number SH correlation.
Ability to add call numbers to a Connexion record and...
more
|
Ast3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to make a limited number of modifications to item records.
Ability to make minor changes to bibliographic and holdings records.
Ability to create a brief provisional record from a template.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Basic copy cataloging of DLC/PCC print material:
o Ability to match item in hand to bibliographic record and evaluate the accuracy and completeness of the existing access points.
o Understands how to...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Shared copy (with call number) print and most types of non-print material:
o Understands the differences between records for different material formats (007s, etc).
o Ability to create monographic...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Shared copy without call number for most formats
o Ability to troubleshoot and fix a large number of potential problems in monographic bib, holdings and items without supervision.
o Ability to derive...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 5 |
Original cataloging: Ability to create original bibliographic records (w/ review) for all monographic formats and in all subjects in most languages in Connexion. Ability to provide subject analysis...
more
|
Aso1-Aso3
|
|
|
|
|
View Resources
| Level 6 |
Original cataloging
o Ability to create original bibliographic records (w/o review) for all monographic formats and in all subjects in most languages in Connexion.
o Ability to coordinate with other...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to correctly barcode, stamp, label and tattle-tape books.
Understands procedures determining what material is sent to Preservation.
Understands procedures for the treatment of supplemental...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to utilize record history, order record and knowledge of library workflows to effectively problem solve.
Ability to assist student assistants and other staff with cataloging-related...
more
|
Ast2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Understands the difference between a keyword and a browse search.
Ability to determine when one type of search is preferred to another.
Ability to search in Aleph, Connexion and the OPAC (online...
more
|
Ast1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to work with serial holdings and add items records to existing serial records.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to determine serial/monographic title treatment.
Ability to do DLC/PCC and member-level cataloging of serial records.
Ability to create serial holdings and item records with multiple levels of...
more
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to create original CONSER-level serial bibliographic records following all AACR2 and CONSER standards in Connexion with or without supervision.
|
Aso1-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to use on line searching and translation tools.
Ability to use dictionaries and on line translation tools for cataloging and searching in foreign languages.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to use OCLC Bib Formats.
MARC code lists for language and country.
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to use LC’s Classification Web both for checking and creating LC call numbers.
Ability to use Classification Web to check LC subject headings.
|
Ast3-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to do various types of keyword and numeric searches.
Ability to do keyword searches to find authority records.
Ability to update a record and export it from Connexion to Aleph.
Ability to...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to use control headings function to verify and correct SHs.
Ability to replace master record.
Ability to batch load small sets of records from Connexion to Aleph.
|
Ast3-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to create original records in Connexion.
Ability to batch load large, complex sets of records from Connexion to Aleph.
|
Aso1-Aso3
|
|
|
|
|
Digital Services |
|
View Resources
| Level 1 |
Knowledge of basic analog equipment in digital conversion (VHS, SVHS, Betacam, Betamax, Umax, compact cassette, reel-to-reel , phonograph, turntable, legacy computer formats, etc.).
Knowledge of the...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Ability to use a variety of analog equipment types for digital conversion (VHS, SVHS, Betacam, Betamax, Umax, compact cassette, reel-to-reel , phonograph, turntable, legacy computer formats,...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Familiar with microfilm standards and evaluative methods to select for digitization.
Ability to identify, procure, maintain, troubleshoot, recommend upgrades, and recommend repair agents for analog...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Understanding of the principles and terminology of the Internet.
Basic knowledge of metadata and its uses.
Knowledge of DLC workflow and final product of...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Proficiency with content management and/or Web site management systems.
Ability to apply methods and use tools (standards, Web...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Working knowledge of Web-based publishing tools and coding.
Defines and implements policies related to...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Ability to define, select, and manage a digital asset infrastructure that supports access to digital content for research and teaching. ...
more
|
|
|
|
|
|
|
View Resources
| Level 1 |
Knowledge of digitization processes for preservation and access.
Understanding of the tools and methodologies employed in the digital reproduction of primary source materials.
Understanding of...
more
|
Ast1-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Understanding of DLC work policies and student/OPS work policies.
Understanding of Imaging’s queue organization, milestones, and the workflow.
Ability to differentiate and appropriately employ a...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to carry out digital imaging processes (scanning, manipulation, image correction, and editing) while following industry standards without supervision. Ability to teach others basic digital...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Ability to carry out digital imaging processes (scanning, manipulation, image correction, and editing) while following industry standards without supervision. Ability to teach others basic digital...
more
|
Aso2-Aso3
|
|
|
|
|
|
View Resources
| Level 1 |
Ability to use UFDC’s online metadata editor to edit metadata. Ability to match item in hand...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Knowledge of metadata syntax and use (constructed, constructive, and actionability).
Knowledge of spatial metadata standards and issues. ...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Advanced knowledge of OCR standards and vendors, and ability to specify appropriate software packages.
Ability to show working knowledge of various applicability metadata standards (such as VRA Core,...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 4 |
Understanding of linked data concepts and their application in the digital library environment, and ability to link data interoperability. ...
more
|
IT Expert
|
|
|
|
|
|
View Resources
| Level 1 |
Basic knowledge of privacy issues relating to digital distribution.
Basic knowledge of copyright rules and procedures related to the Libraries and UF.
Ability to properly refer questions to other...
more
|
Ast2-Aso3
|
|
|
|
|
View Resources
| Level 2 |
Understanding of and ability to apply copyright limitations related to digital distribution. Ability to refer or access standard...
more
|
Aso2-Aso3
|
|
|
|
|
View Resources
| Level 3 |
Ability to evaluate for rights and restrictions in addition to US copyright for published materials (archival materials, cultural heritage rights, moral rights, privacy, FERPA, HIPAA, informed...
more
|
|
|
|
|
|